Events

The Event content type is specifically designed to manage and promote time-based activities on your YaleSite. With specialized fields for dates, locations, and registration information, Events provide a structured way to share information about upcoming programs, lectures, performances, and gatherings.

When to Use the Event Content Type

The Event content type is your best choice for promoting:

  • Lectures and presentations by faculty or visiting speakers
  • Conferences and symposia hosted by your department
  • Performances and exhibitions showcasing creative work
  • Workshops and training sessions for skill development
  • Community gatherings and celebrations for your Yale group

Events are optimized for content with a specific date, time, and often location, with specialized fields that help visitors quickly identify key information.

Fields and Information Structure

Events include specialized fields designed to provide comprehensive information about time-based activities:

Event Information

  • Title: Name of the event
  • Description: Detailed information about the event and its purpose
  • Event Website: Link to a dedicated site with more information (optional)
  • Location: Physical or virtual meeting place
  • Date and Time: When the event begins and ends
  • Streaming Information: Details for virtual participation

Additional Event Details

  • Ticket Information: Cost and purchase instructions (if applicable)
  • Registration Requirements: How to sign up for attendance
  • Host/Sponsor Information: Who is organizing the event

Configuration and Settings

Events include several configuration options accessible from the settings menu when editing:

  • Metadata: SEO information for search engines
  • Search Exclusion: Option to prevent indexing by search engines
  • CAS Restriction: Limit access to authenticated Yale users
  • Pin to Beginning: Feature the Event at the top of calendar listings
  • External Source Link: Redirect to external event page when needed
  • URL Alias: Create a custom path for improved SEO
event configurations and settings

Date and Time Best Practices

When configuring event dates and times:

  • Always include both start and end times for clarity
  • For multi-day events, create a single event with a date range
  • Set the correct time zone, especially for virtual events

These practices ensure your events display correctly in Calendar views and integrations.

More information about Localist calendaring

Taxonomy Options

  • Event Type: Classification of the event format (lecture, workshop, etc.)
  • Audience: Target groups for the event
  • Custom Vocabulary: Your site’s specialized taxonomy terms
  • Tags: Flexible keyword tagging for cross-referencing

Event Integrations

The Event content type is designed to work seamlessly with Yale’s campus-wide event platforms:

Localist Integration

Localist is Yale’s primary event hosting platform (replacing Bedework). The Event content type can:

  • Push events created in YaleSites to your Localist calendar
  • Pull events from Localist to display on your YaleSite
  • Synchronize updates between the two platforms
Localist Event Management and Calendaring

CampusGroups Integration

For departments using CampusGroups for event management, the Event content type can:

  • Display CampusGroups events on your YaleSite calendar
  • Link directly to registration on the CampusGroups platform
  • Incorporate attendee information from CampusGroups

Dynamic Display of Events

Events can be displayed individually or as collections using specialized blocks:

  • Calendar Card Grid/List: Shows upcoming events in a chronological list via the View Block
  • Calendar Monthly View: Displays events in a traditional monthly calendar format via the View Block
  • Featured Event: Highlights specific events on key pages via the Reference Card Block

These display options give you flexible ways to promote upcoming events across your site.

View Block

The view block below is using the Card Grid display mode with the search bar and event category filter enabled.