Displaying content with views

Views are a powerful and flexible way to list and display content. Views can be used to create lists, generate reports, create summaries, and display collections of images or other content. The Views module provides a GUI interface allowing technical and non-technical people to build simple and complex queries with little or no coding. Data is entered once in a Content Type, displayed in various filtering formats and re-purposed throughout the site.

For YaleSites, the custom Views are listed under Structure ->Views in the Administrators toolbar.

Creating Views

Views is a very complex process that requires more than this one page tutorial. However, these instructions will give you an overview of the basic setup.

  1. Click Structure -> Views -> Add View
    Create a page display
  2. Enter the View name, path, choose the format and indicate you want to list fields.
  3. Enter the number of records to display and Menu options.
  4. Scroll down and enter similar information for a Block display.
    Views create block
  5. Click on Save and continue working.

The Views Interface

Views are complex but these pointers can help to reduce the complexity. It is important to note that some of the settings change depending on the type of Display you are working with.

Views Admin display

  • Master - this is the foundation for other block and page displays. Add the filters, fields and other common settings that you want to use for other displays. These settings can be overridden if need be.
  • Title: title of the display i.e. Title: Demonstration
  • Format: the way the list displays. Display options out of the box are HTML List, Unformatted, Table. Settings vary based on the format chosen. i.e. Format: Unformatted list | Settings
  • Fields: list fields to display in your view i.e. Content: Title
  • Filter: choose criteria to help limit the data that will display i.e. Content: Published (Yes) and Content: Type (= Book page)
  • Sort criteria: indicates which fields to sort by and whether to sort ascending or descending.  i.e. Content: Title (asc) will sort alphabetically.
  • Access: limit who can see the view by role or permissions.
  • Header: add text at the top of the list.
  • Footer: add text at the bottom of the list.
  • Pager: create a pager and indicate the number of items you want to display. i.e. Use pager: Full | Paged, 10 items More link: No


  • Contextual filters - dynamic filters to pass as arguments.
  • Relationship - create links between 2 or more Entities and/or Content Types.

View Pointers

Here are some key points that are helpful when creating Views:

Views override If you are changing the Display from the Master, you must choose the This page (override) from the top of the page. Otherwise, the Masterdisplay is changed.
Fields change Italics indicate the value has changed from the Master.
Rearrange order of fields Add fields, filters, relationships etc. and rearrange the order of the list for that specific type.

Settings - link next to the structure indicates additional configuration can be done.

Views Cheat Sheet

Creating a View from Webform Data

The Webform is a great tool for many things, but it is not meant for displaying data on your website after it’s captured. There are some known limitations when trying to display data using Views with Webforms including the inability to use exposed filters and the sort feature for columns in a table. However, if you want a basic list without filtering and sorting capabilities, you can display the data in the following way:

Create the Webform View

  1. Creating a View of Webform submissions type, to display fields and set the pager as desired.
    Add new View with Webform
  2. Save by clicking on Continue & edit

Adding Fields to the View

  1. Set Filter criteria to Title. Here you will put the title of the Webform; this will limit the display to data from a specific Weform.  
  2. Add fields of Webform submission data type. 
    Select Webform Submission Data
  3. Click on the Webform submission data: Value checkbox and the configuration screen displays.
    • Enter the Webform node ID on the Webform node field. (hover over the edit tab of the Webform to find the number).
    • Once you add the node ID, the fields or components display below in the Component data field
    • Choose the field that you want to display, configure and click Apply.
      Configure webform field
  4. Repeat this for each field you want to display. Configure the rest of the View according to other preferences.